Valerie Dow & Tina Angell

Valerie Dow & Tina Angell

Monday, October 26, 2009


Your customers are potential leads too

Maybe this is obvious, but I'll say it anyway - our existing or past customers should be treated with the same care and respect we give our new potential leads. However, even though it sounds obvious, do you have a plan of how you market to your existing client base?

I know I am pretty cost-conscious these days both in my business and personal life. If I'm not feeling loved by a store or a vendor, I will not go back there. Even if the business hasn't done anything overtly wrong, if I don't feel something special from the experience and I can go somewhere else that's cheaper or where I will feel like a valued customer I won't go there any more. On the other hand if I go to a store where they know my name, remember my preferences and so forth, I will return again and again, and I will even pay more for that kind of treatment.

While retaining clients is an important reason to follow up with your customer base, possibly more importantly, you have the ability to make more revenue from those customers. Do your clients use every single one of your services? Do they even know all the services that you provide? In the case of Cybertary, I can almost guarantee even our best clients don't know about every single service we offer. That means we have an opportunity to market to them about additional services we can offer them that will help their business. And the best part is, because they are already a loyal client, they are more likely to hear the marketing message because of our trusted relationship with them.

The key takeaway here - if you don't have a follow up plan for your existing customers, you need to create one immediately. It can be similar to the one you use for new leads, but make sure you tailor the campaign to the audience. Remember, they already know who you are, so you can really target your message for what you want them to hear. If you don't do something, they will find someone else who will pay attention to them.

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Thursday, October 22, 2009


Are you letting your leads get away?

Following up with our leads and our customers is such a business basic and yet so many businesses, especially smaller ones with less employees, struggle with effective ways to keep up to date with their client leads.

According to the National Sales Executive Association:
2% of sales are made on the 1st contact
3% of sales are made on the 2nd contact
5% of sales are made on the 3rd contact
10% of sales are made on the 4th contact
80% of sales are made on the 5th-12th contact

Pretty amazing - are you following up 5-12 times after you meet someone? How many business people go to a networking function, make connections with some people and then exchange business cards? If you're like me, once you've collected a few leads at an event you feel a sense of accomplishment. But if those sales statistics above are true, than if I go back to my office and just wait for them to call me I'm probably not going to hear from them again and all that time I spent networking was basically wasted.

I describe it like a TV commercial. The first time you see a commercial you might physically be viewing it, but as far as engraining the product or message in your head, it probably won't happen after that first viewing. But after you've seen the commercial three or four times, it starts to stick in your head. And finally, after the commercial has been on TV for a few days, weeks, and months I now may actually go to the store to seek out that product. But it takes awhile for that new commercial to bubble up in my consciousness over all the other "noise" and messages I'm bombarded with during my favorite show.

Same thing for networking your business. We are our own TV commercials without the sitcom or reality show to hold our target audience's attention. We need to come up with a cohesive follow up strategy that will "touch" our leads regularly so we can stay in their consciousness. To do this we need to think about what vehicles will grab our potential customers' attention (phone call, email, newsletter, direct mail, radio ad, and so on) and what promotions and messages are meaningful to them. Regardless of what follow up system you decide to use, you must implement a consistent system so your customers don't fall through the cracks.

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Monday, October 19, 2009


2010 is just around the corner, is your bookkeeping in order?

I cannot believe it is already October. Soon enough the Halloween candy will be replaced by candy canes and then sure enough your accountant will be knocking on your door about getting your 2009 tax information to them. Will you be ready?

If you're like many business owners, you have a bookkeeping system. Whether you are using it or keeping up with it is another story. This time of year we run into many people that are suddenly realizing that their New Year's resolution to stay on top of their books has simply taken a back seat to other crucial business tasks - like getting new clients and keeping the business coming in.

While it is an understandable and familiar predicament, it doesn't have to be a tradeoff. First think about what you, as a business owner, make per hour when you are making a sale. $250/hr? $1000/hr? Now look at what you would pay someone to come in and help with your books - $45-65/hr. Does it really make sense for you do your own bookkeeping so you can only pay yourself $50 during that hour? Additionally, that is an hour NOT spent on getting new business.

If I've peaked anyone's interest about where you, as a business owner, should be spending your time, I'd like to tell you about a special incentive that Cybertary Roseville is offering:

The first 15 people that contact us and mention this blog posting, will get one free hour of QuickBooks bookkeeping. In addition we have partnered with Professional Solutions Group, LLP, CPAs who will throw in $100 towards your business tax preparation.
There is one catch though - you have to get all your bookkeeping files to us before October 31st. And you will have to get the remainder of your tax paperwork to the accountant before January 31 next year to qualify. Call us for more details and to take advantage of this limited offer.

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Wednesday, October 14, 2009


Welcome to the Cybertary Roseville Blog!

Hello everyone,

We are excited to have our new Cybertary Roseville Blog up and running. We have posted other people's blogs for them for quite some time and found time in between all the other postings to get ours fully functional.

We hope to provide you with interesting information that will help you run your business more efficiently and effectively. We also want to share some our secrets of success that have worked for either us and/or our clients.

If you have ideas or questions you would like answered in this blog, please email them to us at roseville@cybertary.com. Chances are your questions will be the same that many other business owners are facing, so don't be shy - and don't worry, we'll keep it anonymous. In fact, to kick off our blog, we are offering the first person who submits a question to us, related to small business, the coveted prize of a Cybertary coffee mug filled with goodies and a $10 Starbuck’s gift card.

If you would like help getting started on a blog of your own (or social networking, or bookkeeping, or anything else), please don't hesitate to contact us. We love to help you succeed.

Virtually yours,

Tina & Valerie
Co-owners, Cybertary Roseville

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